Order Form Format
An order form makes sure you get every detail you need the first time — what the customer wants, how many, in which size or colour, when and where to deliver, and how they will pay. This pack gives you order form formats for everyday products, custom and made-to-order work, team apparel, wholesale accounts and catering, in editable Word and Excel with printable PDFs.
- Instant download
- Editable Word & Excel
- Print-ready PDF
- 7-day refund
7 files · DOCX, PDF, XLSX
Order Form Template Pack
Editable order forms: product, custom order, T-shirt and uniform, wholesale and catering, plus an Excel order form with automatic totals and an order tracking log.
- Product order form (DOCX/PDF)
- Custom order form (DOCX/PDF)
- T-shirt order form (XLSX/PDF)
- + 4 more
$6.00 USD, one-time 7 files · about $0.86 each
- Instant download
- 7-day refund
- Secure checkout by Stripe
7-day money-back guarantee. Full refund within 7 days of purchase, even after you download.
Free sample: Product Order Form (PDF, 52 KB)
Order Form Template Pack
Editable order forms: product, custom order, T-shirt and uniform, wholesale and catering, plus an Excel order form with automatic totals and an order tracking log.
- Product order form (DOCX/PDF)
- Custom order form (DOCX/PDF)
- T-shirt order form (XLSX/PDF)
- Wholesale form (DOCX/PDF)
- Catering form (DOCX/PDF)
- Excel order form (XLSX)
- Order log (XLSX)
Formats: DOCX, PDF, XLSX. Instant download after payment (link valid 72 hours, up to 5 downloads). AI-assisted: the templates were drafted with AI help and reviewed and laid out before publishing.
$6.00 USD, one-time 7 files · about $0.86 each
- Instant download
- 7-day refund
- Secure checkout by Stripe
7-day money-back guarantee. Full refund within 7 days of purchase, even after you download.
Free sample: Product Order Form (PDF, 52 KB)
Full refund within 7 days — see the refund policy and license.
Free printables
Single sheets you can print right now, no sign-up. The full pack adds every sheet in one download plus the editable files.
Printable Product Order Form1 page · free PDF
Printable Custom Order Form2 pages · free PDF
Printable T-Shirt Order Form1 page · free PDF
Wholesale Order Form Template1 page · free PDF
Printable Catering Order Form2 pages · free PDF
Printable Order Form with Totals1 page · free PDF
Printable Order Log Sheet3 pages · free PDFOrder forms in the pack
- Product order form — item, code, quantity, unit price and line totals, with customer and delivery details.
- Custom order form — for cakes, crafts, art and made-to-order goods: design notes, sizes, colours, deposit and pickup date.
- T-shirt and uniform order form — name, size grid (XS–3XL), colour, personalisation and quantity per size.
- Wholesale order form — account number, case packs, minimum order quantities and payment terms.
- Catering order form — event details, headcount, menu choices, dietary requirements and delivery time.
- Excel order form — line totals, subtotal, discount, tax and shipping calculate automatically.
- Order tracking log — every order’s status from received to delivered.
What a good order form includes
| Section | Details to capture |
|---|---|
| Your business | Name, logo, address, phone, email, website, tax number if required |
| Order information | Order number, order date, requested delivery or pickup date |
| Customer | Name, company, billing address, phone, email |
| Delivery | Delivery address, contact on site, special instructions |
| Items | Code, description, size/colour, quantity, unit price, line total |
| Totals | Subtotal, discount, tax, shipping, deposit paid, balance due |
| Payment | Method, terms (e.g. payment on order or 30 days), bank or payment link details |
| Terms and signature | Cancellation, returns and deposit terms; customer signature and date |
Order form vs invoice vs purchase order
An order form is what the customer fills in to request goods or services. A purchase order is a buyer’s own document sent to a supplier, often required by businesses and schools before they can pay. An invoice is what you send to request payment after (or when) the order is fulfilled. Many small businesses use the order form to confirm details and deposit, then issue an invoice for the balance.
Example: a custom cake order
| Field | Entry |
|---|---|
| Order number | C-1047 |
| Occasion and date | Birthday, Saturday 14 November, pickup 10:00 |
| Size and servings | 8-inch round, two tiers, about 30 servings |
| Flavour and filling | Vanilla sponge, raspberry jam and buttercream |
| Design | Pale blue with gold star sprinkles, “Happy 7th Birthday Leo” |
| Allergies | No nuts in the kitchen area requested |
| Price | £85.00, deposit £30.00 paid, balance £55.00 on collection |
Capturing allergies, inscription wording and pickup time in writing avoids the most common disputes with custom orders.
Using the Excel order form
Enter quantities and unit prices and the workbook calculates each line total, the subtotal, an optional percentage discount, tax at your rate and shipping, then the grand total. Save a copy per order with the order number in the file name, or keep one workbook with a sheet per customer. The order tracking log lists every order with its date, customer, total, deposit and status so nothing slips through.
Tips for order forms that work
- Number every order and put the number on every document and message.
- Ask for a phone number as well as email for delivery issues.
- State deposit and cancellation terms clearly before the customer signs.
- For sizes, include a size chart or measurement instructions.
- Keep order forms short — ask only for what you need.
- Send a copy to the customer as confirmation.
Formats and editing
Word versions let you add your logo, change colours and edit fields; Excel versions calculate totals; PDFs are ready to print on US Letter or A4 for markets, shows and counters. You can also turn the Word form into a fillable PDF with most PDF editors.
Legal note
Consumer rights, tax and data protection rules differ between countries. Check what information you must show (such as a business address or tax number) and how long you may keep customers’ personal data. The templates are a starting point, not legal advice.
Frequently asked questions
What is included in the order form templates?
Product, custom, T-shirt, wholesale and catering order forms, an Excel order form with totals and an order tracking log.
Can I add my logo?
Yes, the Word and Excel files are fully editable.
Does the Excel form calculate tax?
Yes, subtotal, discount, tax and shipping calculate automatically.
What is the difference between an order form and an invoice?
An order form requests goods; an invoice requests payment.
What paper size are the forms?
US Letter, and they fit A4.
Is this a subscription?
No, it is a one-time download.